Minutes from ARLIS/SE

Annual Conference

Business Meeting

St. Petersburg, Florida

November 12, 2005

President Lee Sorensen called the business meeting to order at 10:00 a.m.

Attending:

Moira Steven, Tom Caswell, Ann Lindell, Lee Sorensen, Liz Gentry, Sandra Still, Natalia Lonchyna, Patricia Thompson, Stephen Patrick, Melissa McDonald, Allen Novak, Janet Thomas

Approval of Minutes:

Minutes from the chapter meeting at the 2005 annual conference in Houston were reviewed and approved.

ARLIS/NA South Regional Representative:

A report from Heather Ball, our regional representative to the ARLIS/NA board, was read in absentia:

A year-long mentoring pilot program was approved (that will be kicked-off at next year’s conference in Banff). The Board also reviewed the 2005 budget and approved the budget for 2006. The Strategic Planning Task Force’s final draft of the new strategic plan was reviewed and the goals and objectives were approved. Members of the Board will be working closely with the Task Force to refine the Mission and Vision statements of the document. The Board also discussed issues related to conference planning, committee restructuring, the society’s structure, online voting and surveying options for the society, liability insurance, and grant opportunities.

Conference Report:

Tom Caswell and Ann Lindell made some announcements about the conference events. Twenty-two people were registered for the meeting, although two were refunded. In the future we need to have specific policies about refunds, as the planners use registration totals in order to budget and plan activities.

Secretary/Bylaws:

Changes to our bylaws, regarding the secretary/ treasurer positions, and clarifications for other officers’ duties, were discussed. Changes approved by attendees at this meeting will be sent out to the membership for comments and we will then have a vote online. Ann Lindell will try to make this happen easily for members via email or a web application.

Webmaster:

Natalia Lonchyna announced some slight changes in the website. In the directory, she has now included dates of the last dues payment so members can easily check their status. She also deleted the institutional list since that information was redundant. There are some new images, and she is planning some design changes to make navigation more efficient. She is also looking into other hosting possibilities, although we are fine with our current host at present.

Archives:

Lee Sorensen reported that the ARLIS/Southeast administrative archives are on deposit at Duke University, as is the LoPresti Awards collection. Floyd Zula recently gave a large donation of historical material to the archives. Currently, we have about three linear feet of material in Duke Special Collections. There are records in the Duke Library Catalog and in OCLC. If you have additional materials for the ARLIS/Southeast archives, send them to Lee Sorensen at Duke.

ARTifacts:

Editor Cary Wilkins was not present at the meeting. Lee mentioned that Cary is doing a great job producing our newsletter, sending out timely notices for contributions, etc.

Nominations and Elections:

Kathleen List, from the Ringling School in Sarasota, FL, has volunteered to be a candidate for Vice-President/President-Elect. There were no nominations from the floor. Kathleen was elected unanimously.

Lo Presti Awards:

Chair Melissa McDonald and coordinator Stephen Patrick gave the Lo Presti report:

Nominees for the 2005 LoPresti Award for Distinguished Publishing in the Southeast included 45 entries (26 monographs, 13 exhibition catalogues, 3 artist's books, and 3 serials). Entries were submitted from 22 publishers including university presses, commercial publishers, and museums. Among the states submitting entries were Florida, Georgia, Louisiana, and North Carolina with 4 publishers each; Tennessee with 3 publishers; and Mississippi, Puerto Rico, and South Carolina with 1 each. This was the first year we had entries from Tennessee. 

The winners were announced at a special reception in St. Petersburg and included Classic Ground, exhibition catalogue by the Georgia Museum of Art; The Art of Enameling and The Penland Book of Handmade Books, both by Lark Books of Asheville NC; and Zydeco Shoes, a multimedia book including recipes and a CD with music.

Pat Thompson volunteered to chair the 2006 committee. Stephen Patrick will continue in his role as logistical coordinator for 2006.

Stationery will be updated and sent for printing. The chapter received $250 from ARLIS/NA for LoPresti expenses in honor of the 20th anniversary of the award. Stationery changes will be sent to officers for approval before printing.

New Business—Membership:

Summary of discussion:

This coming year we are going to need member support for conference activities. We need to personally invite people to participate. Chapter members are encouraged to recruit new colleagues and help energize those who have been recently inactive. Exploit the Atlanta meeting location for the chapter and national. Get people involved. We want to particularly engage ARLIS/NA members in our region who don't participate in the chapter.

We may want to think about a membership committee at some point. Perhaps this could be a duty for the past-president. It would be good to at least have a presence (brochure, etc.) at the library schools. Another idea would be for individual members to sponsor a student. Moira Steven said someone did this for her when she was a student and it was her entrée into the organization. It was also noted that while all these are good ideas, we should be careful not to overwhelm ourselves while we are doing the Atlanta conference.

Adjournment:

The chapter business meeting adjourned at noon.

Respectfully submitted,

Ann Lindell, ARLIS/SE Chapter Secretary