Art Libraries Society of North America, Southeast Chapter

Business Meeting

Winston-Salem, NC Regional Conference, 11-14 November 2004

 

The meeting of the Southeast Chapter was called to order by the President at 9:05 a.m. on Friday, 12 November 2004

 

I.  WELCOME AND INTRODUCTIONS

 

Chapter President Sarah McCleskey welcomed ARLIS/SE members and guests and asked that we each introduce ourselves.  The following were present in addition to the president:  Tom Caswell, Kim Collins, Liz Gentry, Kathleen List, Natalia Lonchyna, Allen Novak, Gail Novak, Stephen Patrick, Carl Penny, Norbert Raacke, Martine Sherrill, Lee Sorensen, Sandra Still, Rachel Stinehelfer, and Pat Thompson.

 

II.  CHAPTER BUSINESS

 

The minutes from the chapter meeting in New York, 19 April 2004, were approved.

 

Report from South Regional Representative

 

The president gave an overview of the report from Laura Schwartz, the South Regional Representative:

 

The ARLIS/NA Executive Board met in Calgary, Alberta, 26-27 July 2004.  The day before the meeting, the board took a day-trip to Banff and were favorably impressed with the Banff Springs Hotel.  The planners of the 2006 conference (3-11 May 2006) are compiling a financial planning and logistics document for members who wish to begin planning their trips, which Laura hopes will be available at the 2005 conference.

 

The Houston conference will take place 1-6 April 2005.  The national conference will be in Atlanta in 2007 and in Indianapolis in 2008.

 

Upon further investigation, chapter relations do not appear to be an issue of concern at present.

 

A new position on the Conference Planning Team has been created.  The Conference Documents Editor will collect and edit the conference proceedings for the annual conference.  John Taormina has accepted this newly created position.

 

Bylaws changes.  The membership approved all bylaws changes, which “included simplifying the membership structure, placing the standing committee list in the policy manual instead of the bylaws allowing for more flexibility with committee creation and dissolution, and allowing email or other forms of electronic communication in voting.

 

“ARLIS/NA website.  A contract with Q Ltd. Has been signed. . . .

 

“Strategic Planning.  . . .  The Board would like the Strategic Planning Task Force to address the following four themes as they create their plan: professional development and support, visibility and advocacy, communication and cooperation, and standards and best practices.”

 

Laura closed by writing that additional information can be found by reading the Board minutes on the conference website.  She said she had enjoyed representing our chapter and encouraged anyone interested in society leadership to step forward.

 

Winston-Salem Conference Report

 

Lee Sorensen thanked the other members of the Conference Planning Committee, Natalia Lonchyna, Martine Sherrill, and Rachel Stinehelfer, for all their work.  Cell phone numbers were given out in case we got separated.  Sixteen members registered for the conference.

 

Secretary/Treasurer’s Report

 

Sandra Still reported that as of 9 November 2004, and before conference bills were paid, our account had a balance of $4,210.74.

 

Webmaster’s Report

 

Natalia  Lonchyna reported that SEFLIN has been easy to work with, but slow in resolving problems for our chapter website.  She has done some research and recommended that we move to commercial web provider, Digital Space.  This would give us ten megabytes at an expense of only $3 per month.  Natalia passed around information on Digital Space.  The motion was moved and seconded that we go forward with the change to Digital Space.  Natalia will be happy to accept suggestions concerning our web page.

 

ARTifacts Report and Deadline

 

Cary Wilkins sent word that he is willing to continue as Editor of ARTifacts.  The deadline for the January issue is Friday, 10 December 2004.

 

Elections:

 

Vice-President/President-Elect:  Tom Caswell (University of Florida) has agreed to serve and was approved by acclamation.  Our conference next year will be in St. Petersburg, Florida.

 

As the acceptance of the positions of Secretary and Treasurer depended on the membership’s approval of dividing these duties, we proceeded to that item of new business.  The membership agreed to divide the position of Secretary/Treasurer, and the bylaws will be changed to reflect this division.

 

Secretary:  Ann Lindell (University of Florida) has agreed to serve and was approved by acclamation.

 

Treasurer:  Allen Novak (Ringling School of Art and Design) agreed to accept the Treasurer position and was approved by acclamation.

 

LoPresti Award Chair:  This position is being considered by a member to be announced.

 

LoPresti Book Award Committee Members:  Open for nominations, but difficult to determine until chair is announced.

 

At this point in the meeting, we discussed ways to showcase the LoPresti Award, such as a presentation at the national conference.  Kim Collins will contact the Wittenborn Chair for ideas and precedent.  This is the 20th year of the LoPresti Award.  It was suggested that we could feature the LoPresti Award winners over the years at the Atlanta national conference and/or recognize the publishers.  The discussion regarding a LoPresti publicist was deferred because of the small membership at present.

 

New Business:

 

Proposed change of bylaws to divide secretary/treasurer position

 

Done, as reflected above.

 

Proposed change of bylaws to reflect increase in dues from $10/year to $15/year beginning with 2005 calendar year

 

The change was approved by the membership.

 

Preliminary discussions regarding the 2007 conference in Atlanta and other business and announcements

 

Tom Caswell gave an overview of plans for the St. Petersburg conference.  The dates are 10-13 November 2005.  We will need some time at the fall conference to talk about plans for the national conference in Atlanta in 2007.

 

For 2007, we will need Local Arrangements, Program, and Development Committees.  Our Southeast conference will be in Atlanta in 2006 in order to take care of conference details for 2007.  In the near future, Kim Collins, Moira Steven, and Sandra Still will look at local hotel possibilities.  Some of those mentioned were the Technology Conference Center at Georgia Tech, the Sheridan Colony Square, and others in the Mid-Town area.  We will consider hotels for both 2006 and 2007.

 

We need to develop a theme for the 2007 conference and remember that Atlanta will probably draw a large number of attendees.  (NYC had around 800).

 

We discussed whether we should contribute to the Welcome Party in Houston.  We voted to approve a $250 contribution.

 

We discussed ways to increase the membership in our chapter.  Recruiting library school students is always an option, but the group felt that it may be more productive to concentrate on the professionals in our areas in museums, universities, and arts organizations.

 

The 20th Annual LoPresti Awards were announced, and the raffle took place.  The meeting was adjourned at approximately 11:40 a.m.

 

Respectfully submitted,

 

Sandra Still