ARLIS/SE CHAPTER MEETING
November 19, 2009
SCAD,
Present: Marie
Botkin, Caley Cannon, Sarah Carter, Kim Collins, Lee Eltzroth, James Findlay, Liz Gentry,
Heather Koopmans, Ann Lindell, Kathleen List, Natalia Lonchyna, Chris Matz,
Melissa McDonald, Eric Reber, Kathryn Riel, Jessica Shaykett, Sandra Still,
Alessia Zanin-Yost
The meeting was called to order at 10:52 am and adjourned at 12:02 pm
AGENDA
1.
Welcome and introductions
President Artis Wick
welcomed the members and brought greetings from those unable to attend.
Members introduced themselves.
2. Approval of minutes
3. Conference reports
Report from ARLIS/NA Board - Kim Collins
a.
Responding to the poor economy
·
All
around us not-for-profit organizations, especially, are feeling the need to
trim staff and reduce programs and support. We have seen jobs lost, travel
funding cut, libraries threatened with closure. The Board recognizes the desire
to have ARLIS, as a national organization, speak up and we have done this where
it is appropriate and hopefully effective. For example, earlier this year Amy
Lucker signed on behalf of the board a petition circulated by the College Art
Association to “reaffirm the integrity and value of university and college
museums”, in response to the selling off of university art museum collections
as well as one stressing the importance of resources such as the BHA.
·
The
Society is not raising dues or conference fees.
·
We
also voted to give space on our WEB page top promote the Google Group and a
related LinkedIn Group titled “The Transitions” (to provide a forum for visual
resource or art library professionals who, for whatever reason, are in
transition in their careers
b.
Annual ARLIS/NA Conference.
·
Program
- New organization of individual papers vs. sessions; appropriate papers will
be put together. Sessions are of various lengths and formats.
·
Location:
Conference will be at the Seaport Hotel, mere steps from the wonderful, and
equally as new,
·
Special
Events:
c.
Publications
·
Art
Documentation cover re-design contest - members will vote the top 5
·
Art
Doc is partially peer-reviewed this fall, fully for spring.
·
All
issues of Art Doc will be posted on the members’ area, as well as Occasional
papers and technical papers
·
Past
conference programs have been scanned and posted as available.
·
“Cataloging
Exhibition Publications: Best Practices, Notes” has been issued by the Cataloging Advisory
Committee.
·
A
new edition of “Facilities Standards
for Art Libraries and Visual Resources Collections” is in the works with VRA
·
Position
paper on replacing print with electronic resources in the arts was also
approved at mid-year.
·
The
Strategic Plan task force is comprised of Sandy Brook, Eumie Imm-Stroukoff,
Barbara Rockenbach, Eric Wolf, Jamie Lausch, and Ken Soehner. The plan needs
timely, measurable and achievable “smart” goals, with timelines and responsible
parties. Budget lines, special funding requests and committee activities should
be directed by the plan. The draft deadline is January; we’ll then ask members
to comment via Meebo or Webinar.
e.
The International Relations
·
2009
study trip to
f.
TEI headquarters Update
·
Migrated
web content, switched from MembersClicks to their own members database.
·
Provided
the ability to join the society and renewal membership online.
·
When
you click an interest on the online form, the chair gets an automatic e-mail
with your contact information
·
Testing
a new listserv software for ARLIS-L
·
Taking
over the solicitation of advertising and development sponsorship ASKS
g.
Other Announcements
·
Loss
of the ARLIS/NA tax-exempt status (a comedy of errors) has been successfully
resolved.
·
ARLIS/NA
Lunchtime Chats, using Meebo,
·
September
18th, Visual Literacy in Your Library
·
October 16, Transforming Visual Resources in
the 21st Century
·
November (date/time TBA): Library Marketing
Begins with Our Users transcripts available, http://www.arlisna.org/chats/visres-transcript.pdf
·
Kim
will take back the question of making ARTDOCS open access to the ARLIS/NA
Board.
4.
Treasurer’s report (Kathleen List - on
behalf of Allen Novak)
·
Report
for 01/01/09 – 10/31/09
Checking account 2009 beginning balance
01/01/09: $2,697.80
Checking account 2009 ending balance 03/31/2009: $3,027.79
·
Income:
Dues and conference registration fees $1470.00
·
Expenses:
$1140.01:
ARLIS/NA welcome party reception donation $250.00
LoPresti Postage $140.65
Travel Award to Kathy Edwards $500.00
Bank Fee $4.00
Conference postages $44.00
Website hosting and domain renewal $201.36
·
Other
Assets: Certificate of Deposit $2.076.31
·
2008
·
There
are a total of 42 paid up members for 2009.
·
There
are a total of 21 paid up members for 2010.
5.
Webmaster’s report- by Natalia Lonchyna
·
Domain
names, arlis-se.org and arlis-se.com have been renewed (through DomainDiscover)
·
Prices
of the domains have dropped from $16.00 to $10.98 per year.
·
MyHosting.com
has also been paid until August 2010 for hosting the Web site.
·
Updated
on the Web site:
o
Membership
directory to 2009
o
LoPresti
winners for 2008
o
Current
officers for 2009
o
ArtFacts,
January and June 2009
o
Early
next year, the 2010 membership will be posted
Items for discussion:
·
TEI,
the new ARLIS/NA management company. TEI is now hosting listservs and Web sites
for the chapters. Natalia proposed to move our Website there as well; moreover,
there is no cost to us. However, the domain name would change to: http://southeast.arlisna.org or some other variations. Natalia reported that she has been corresponding
with the Web master of the Midstates Chapter who were pleased with the new
company. Most of the other websites are hosted by universities or
independently.
·
Suggestions to improve the Website are always welcome. Forward
suggestions to Natalia (nlonchyna@ncmamail.dcr.state.nc.us )
6.
Newsletter Editor’s report (Artis Wick on behalf of Cary Wilkins)
Reminder of deadline for Artifacts news, articles and photos for
January issue is December 4. New members are invited to submit brief bios with
photos to introduce themselves.
7.
Nominations & elections
·
Vice
President elect- Caley Cannon
·
Treasurer
- Allen Novak
·
Professional
Travel- Sarah Carter will ask Kathy Edwards (recipient of last year award)
·
LoPresti-
Jessica Shaykett, Katie Riel, Heather Koopmans
8.
Old &New business
·
Stephen
Patrick has created a Facebook page. Participants agreed that a virtual exposure is
good. However, questions came up about postings (who, how often, logo…). Anyone
with suggestions, please get back to Artis (artis.wick@ringling.org)
·
2010 Chapter
Conference November 10-13. Location:
9.
LoPresti Report
Sandra
Still, Kim Collins, Nedda Ahmed and Lee Eltzroth selected the following:
Catalog
category: Landscape of Slavery: The
Serials
category: none
Artists
Book category: none
Respectfully
submitted, Alessia Zanin-Yost