ARLIS/NA 24TH ANNUAL CONFERENCE
ARLIS/NA AND THE NEW WORLD / ARLIS/NA Y EL NUEVO MUNDO
Doral
Ocean Beach Resort, Miami Beach, April 27-May 1, 1996
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The ARLIS/Southeast Chapter welcomes you to Miami Beach. Pack
light, dress casual. Leave those power suits at home. Bring
instead hats, sunglasses and sunscreen. And enjoy yourselves. Not
the usual welcome for an annual ARLIS/NA conference. However, the
time has now come for all of us to work together to make this
conference a memorable experience, as well as a financial success.
PROGRESS REPORT ON THE 1996 MIAMI BEACH
CONFERENCE [Top of File]
Many of the members of the initial conference planning committee
met with their counterpart coordinators during the Montreal
conference last March. Jim Findlay and myself hyped the
hypothetical program and activities before captive audiences in
business and membership meetings. The enthusiasm ran high and
excitement for the Miami Beach program was evident by the end of
the conference. However, shortly thereafter Jim Findlay resigned
as Conference Co-chair for Local Arrangements. The ARLIS/NA
Executive Board acted swiftly and named Anne Ross of the
Tampa-Hillsborough Public Library as his replacement. Anne and I
began our correspondence and coordination of efforts to begin the
process immediately. To date, most of the planning and
organization has been accomplished by only a handful of Southeast
members. This arrangement simplified the process because Susan
Kruse of the ARLIS/NA Headquarters has taken over many of the
duties of conference planning previously executed by chapter
members. Her work is greatly appreciated by the planning committee
and this has freed us of many burdensome and time-consuming tasks.
The call for programs began at the Montreal conference with a
deadline of May 31st for submission. I asked Lynell Morr, Sara
Wolf and Emma Zell to help me in working with the program
applications. Our committee met in Charlotte NC on June 16-17th.
We sorted and organized the overwhelming response for program
submissions. We received 64 requests for meeting space and 38
requests for programs. With the organization of this material
accomplished. A list of program and meeting submissions was
compiled and sent to members of the Conference Planning Advisory
Committee (CPAC) composed of Ed Teague (ARLIS/NA President), Jack
Robertson (Vice-President), Barbara Sykes-Austin Treasurer),
Jeanette Dixon (Southern Regional Rep), Susan Kruse (ARLIS/ NA
Headquarters Conference Liaison), Anne Ross (Conference Co-Chair,
Local Arrangements) and Stephen Patrick (Conference Co-Chair,
Program).
The Conference Planning Advisory Committee (CPAC) along with
Debbie Barlow, Development Chair for the Conference, met at the
Doral Ocean Beach Resort in Miami Beach on July 21-23 to begin the
program and budget deliberations for the conference. Hosted by
Anne and myself, the CPAC meeting was a long, yet extremely
productive one. The number of programs was whittled down to 2
workshops, 13 program sessions and 8 AskARLIS sessions, not
counting tours. Much of the discussion centered around available
meeting room space, special events (Convocation and Reception),
tours, transportation and logistics.
Following this meeting, prospective session moderators, as well
as division, section, roundtable moderators and committee chairs
were contacted for revision of programs and av or equipment needs.
This information was needed in order to get a better grasp of the
overall conference budget which was needed by the mid-year
Executive Board meeting held in Raleigh NC on August 18-19th at
ARLIS/NA Headquarters. It was at the mid-year Executive Board
meeting where the conference budget of approximately $100,000 was
set.
Following the meeting, program moderators were again contacted
and final preparations for the preliminary program deadline of
November 3rd have begun.
Our annual chapter meeting in the upcoming weeks will be the
last time the chapter members will gather before the conference
takes place next April. Lots of work still has to be done. Our
chapter is responsible for planning and organizing the opening
welcome party at the conference, this includes funding. Several
ideas were tossed about during some of the CPAC planning sessions.
No budget amount was discussed because this event should be a
chapter decision. The chapter needs to discuss and finalize plans
so we can begin raising the necessary funds to sponsor this event.
There is still a lot of work that has to take place before
everyone arrives in Miami Beach next April. So sit back and start
reading your Caribbean cookbooks for exotic recipes, put on those
Latino/salsa/calypso cd's and limber up, pull out those travel
guides and search for sights to visit while you are here. Of
course, save a few extra dollars to spend.
LOOKING FOR A FEW GOOD... SPONSORS
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If you have any suggestions for potential sponsors or
contributors for the 1996 Miami Beach Conference please contact
Debbie Barlow at the Gunnin Architectural Library at Clemson
University imediately.
PROGRAM HIGHLIGHTS
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Proposed workshops include "Cataloging by the Sea with AAT" and
"Planning and Designing a Home Page". Proposed Saturday tours
include halfday trips to the Everglades, a tour of Miami and it
architecture, the Fairchild Tropical Gardens, and a combination
walking/bus tour of the Art Deco Historical District and the famed
Coconut Grove. Proposed Wednesday tours include an all day trip to
Key West, a repeat of the Miami architecture and the Art Deco /
Coconut Grove tours, and a short (half-day) or long (all day)
version of Metro Dade Art in Public Places tours.
Deviating from the "dreaded Tuesday afternoon timeslot", we have
proposed an afternoon of assorted special tours for your enjoyment,
which may (or may not) include the Bass Museum of Art in Miami
Beach, North Miami Center of Contemporary Art, the Florida
International University Art Museum, the University of Miami in
Coral Gables Lowe Art Museum and Otto G Richter Library, and
several private collections ranging from the Ruth and Marvin
Sackner Archive of Concrete and Visual Poetry, the Richard and Ruth
Shack Collection, the Kislack Collection, the Norman Raymond
Collection, and the Carlos and Rosa dela Cruz Collection. Please
note that many of these are tentative and the final list may
change.
The traditional welcome party is still in the discussion and
planning stage with nothing finalized to date. So watch this space
for further updates. The Convocation is tentatively scheduled for
the Colony Theater on Lincoln Road and the Reception at the
Wolfsonian Foundation/Institution Museum. The Ars Libri annual
extravaganza is still in the negotiation stages and will be
revealed when the plans are finalized. Headquarters is also
negotiating with the Doral to have the Hospitality Suite be located
at the Sandbar, the hotel's outdoor oceanview/poolview lounge.
Program-wise to date, the Conference Planning Advisory Committee
accepted fourteen major sessions and eight Ask ARLIS sessions.
Quite an ambitious task considering thirty-eight programs were
proposed. The major drawback is that you WILL have to make
choices. Tentative sessions are planned on Latin American / art
deco architecture, Florida decorative arts, Latin American women
artists, and current issues in art of Latin American and the
Caribbean. Special sessions are planned for the long-awaited
Dictionary of Art, award winning publishing, artists archives and
moving picture archives, just to name a few. We are even offering
yoga on the beach each morning for all of you fitness afficionados.
A WORD FROM THE EDITOR
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Last year when I agreed to take on the editorship of the SE
newsletter I thought it would be like killing two birds with one
stone. If I was in charge of the program arrangement and in the
loop on the planning aspects of the conference, then it would be
easy enough to repackage the information into a newsletter. I
underestimated the amount of time that would have to be devoted to
the conference and how it would impact on my job at work.
These past five months following the Montreal conference have
been a logistical and financial nightmare. During the months of
June, July and August, I was away from my job attending meetings or
conferences in Charlottesville VA, Charlotte NC, Chicago, Boone NC,
Miami Beach, St Louis, and Raleigh. In fact as I write this I am
about to leave in the morning for a three day trip to Memphis.
During the time I was at work, I was juggling plans for our
proposed new library, library instruction, and a documents weeding
project, in addition to the conference planning of which one had to
be on top of constantly because of the changes being made in the
planning process.
Unfortunately, things have not gotten easier. Classes are back
in session and I have already had to give seven library instruction
lectures for the various legal issues courses besides revising the
handouts. I still have at least eight more to give before the end
of the month.
I assure you that I will think twice before volunteering for a
second full time job on top of the one I already have. However, if
I didn't believe in ARLIS and felt the stong sense of dedication to
my avocational profession, I wouldn't have done it. But I do and
I did. And those are my words of advise for this issue.
REGIONAL EXHIBITIONS
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OTHER ATTRACTIONS OF INTEREST
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CALENDAR
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