ARLIS/SE

        ARLIS/Southeast Annual Conference Business Meeting

        Saturday, October 21, 2000  --  Lilly Library, Duke University

 

        I.      Introduction

                Kim Collins, ARLIS/SE President, welcomed everyone to the

annual business meeting.  She thanked Natalia Nonchyna for hosting the

conference and Ann Lindell for taking minutes in the absence of ARLIS/SE

Secretary, Donna Smith.

 

        II.     Report from the ARLIS/NA Board

                Pat Lynagh, the ARLIS/NA Southern Regional Representative,

reported that she has enjoyed her two years on the ARLIS/NA Board.  She

encouraged chapter members to read the candidate descriptions on the ballot

for the upcoming ARLIS/NA elections.  She mentioned that Paula Hardin

(ARLIS/SE member) is a candidate for Southern Regional Representative.  Pat

had a number of announcements:

 

                --There is a new management company in place:  Clark

Management.  It is based in Toronto.  One of the first things for the new

company to resolve will be publications, including the membership directory,

which was produced with significant errors.

 

                --There are now 1142 members in ARLIS/NA.  There is a

committee charged with investigating revisions of the membership forms.

There may be a membership fee increase.

 

                --The upcoming annual conference will be held in Los

Angeles, March 30-April 4.  Convocation will be held at the Getty.  There

will be a repeat of the silent auction.    There will be a plenary session

dealing with Hollywood design.

 

                --The 2002 conference will be in St. Louis.  It will be a

joint conference with the Visual Resources Association.  The 2003 Conference

will be in Baltimore.  Some sessions/tours will likely be held in

Washington, DC.   Other sites under consideration for future conferences

include: Las Vegas, Atlanta, and Brooklyn.   There has been some discussion

about holding conferences in less expensive places such as smaller cities or

university towns offering campus housing options, etc.

 

                --IFLA will be in Boston in August.    There will be a joint

ARLIS/IFLA preconference August 16-17.

 

                --National Museum of American Art has been renamed the

Smithsonian American Art Museum.  Their building is being renovated.  During

this time parts of the collection will be traveling.  Some of these shows

will be coming to southeastern museums.

 

        III.    Conference Report

                Natalia Lonchyna again welcomed everyone and  officially

thanked her conference committee:  Ed Teague (NCSU), Eliza Robertson

(National Humanities Center), Lee Sorensen (Duke), Pat Thompson (UNC), Paula

Hardin (UNC), and Rachel Kuhn (NCSU).

 

        IV.     Treasurer's Report

        Kim Collins gave the treasurer's report in the absence of Donna

Smith.

 

        As of  October 18:

 

        Beginning Balance 1/5/00                        $1,125.16

        Dues Received                                270.00

        2000 Conference Income                       895.00

        2000 ARLIS/NA Grant                          500.00/pending

                Total Assets                    $1,165.00 (+500.00)

 

        Expenses January 2000                   $    265.84

        Expenses October 2000                           76.50

        2000 Conference Expenses                not yet submitted

                Total Expenses                  $342.34

 

        Balance 10/18/00 =                      $1,947.82

 

        V.      LoPresti Awards

                Rachel Kuhn announced that the LoPresti award winners would

be presented on Sunday's session at NCSU.  Rachel also started a discussion

about permanent home of the LoPresti Award winners.  The books are currently

held at Duke, in boxes.  There are no catalog records and they do not

circulate.  This year's LoPresti committee suggests that the collection be

moved to the NCSU Library (where Mary Ellen LoPresti was Librarian) and

become part of the circulating collection there.

 

                Various issues were discussed by the membership, including

keeping the collection intact and non-circulating.   There was talk about

the chapter archives, and whether the LoPresti books should be part of this.

Chapter archives are currently passed from president to president.  A

permanent home was discussed.  Some chapters hold their archives locally (a

member museum holds the ARLIS/Texas-Mexico's archives, for instance.)  Ed

Teague mentioned that chapters have access to the ARLIS/NA archives at

Syracuse University.  Lee Sorensen said he would investigate the possibility

of Duke accepting the ARLIS/SE archives and what the processes would be for

maintaining them.

 

[Moira Steven has agreed to serve as the 2001 LoPresti Awards Chair.]

 

        VI.     Nominating Committee and Election

                Sarah McCleskey, Nominating Committee Chair, announced that

Roberto Ferrari was our candidate for Vice-President/President-Elect.   She

asked if there were any volunteers to run for secretary/treasurer.  Kathleen

List agreed to be on the ballot as secretary/treasurer.   Sarah asked if

there were nominations from the floor.  There were none.  Sandra Still moved

that the slate of officers be approved by acclamation.  The motion was

seconded.  Motion carried.  (Congratulations Roberto and Kathleen!)

 

        VII.    Next Year's Conference Site

                Roberto Ferrari gave an overview of the Boca Raton/Ft.

Lauderdale area.  There are many interesting venues and collections to visit

during the ARLIS/SE conference next year.  He mentioned the Jaffe Artists'

Book collection, various art galleries and museums.  He also mentioned that

there is a lively nightlife in that area, and of course, the beach.

 

        VIII.   Website

                Ed Teague has agreed to take over the ARLIS/SE Website now

that Roberto Ferrari is Vice President.  Roberto says the site can continue

to be hosted at SEFLIN.

 

        IX.     Newsletter

                There was a discussion about the newsletter.  Is it useful?

How often should it be published?  In print?  Electronic? Both?   It was

decided that the newsletter would continue, at least this year.  There will

be 2 issues.  Next deadline will be December 1.  Everyone is encouraged to

send content.

 

        X.      ARLISSE-L

                Ann Lindell reports that the listserv is running smoothly.

There are a few people who have changed email addresses or have email

aliases that may slow up postings.  If you have a new email address, send it

to Ann so she can update the listserv subscription.

 

        XI.     Bylaws

                Kim Collins reported that the agenda contains a reprint of a

section of the bylaws concerning the duties of the Secretary/Treasurer.

There is a proposed addition.  This bylaws change will be sent out to the

membership via the listserv and will be voted on via email or at the

ARLIS/NA annual conference chapter meeting.  There are also some grammatical

changes that need to be made to the other sections of the bylaws.    Ed

Teague mentioned that all bylaws changes needed to be voted on by the

ARLIS/NA Board.

        XII.    Announcements

 

                --Sandra Still talked about the activities of two related

organizations that might interest ARLIS/SE members:  The Guild of

Bookworkers/Southeast, and the Miniature Book Society.

 

                --Kim Collins announced that there was still an offer of a

20% discount for Art Index Retrospective if at least 3 ARLIS/SE institutions

were interested.

 

                --Pat Thompson announced that the guidelines for the

ARLIS/NA Research Awards were posted on the ARLIS/NA Website.

 

                --Lee Sorensen provided the Duke University map and

restaurant guide.

 

        XIII.   Adjournment

                The meeting was adjourned at 10:35 a.m.

 

                Respectfully Submitted, Ann Lindell

                ATTENDANCE:

 

                Melinda Ellison

                Sandra Still

                Grace Reid

                Sarah McCleskey

                Moria Steven

                Blanche Nonoo

                Pat Thompson

                Rachel Kuhn

                Ginger Specian

                E. Lee Eltzroth

                Jozina Cappello

                Laura Tartak

                Roberto Ferrari

                Eliza Robertson

                Cary Wilkins

                Alan Knight

                Paula Hardin

                Ed Teague

                Norbert Raacke, Jr.

                Ann Lindell

                Kathleen List

                James A. Findlay

                Rachel Hodges

                Pat Lynagh (Southern Regional Rep)

                Kim Collins

                Stephen Patrick

                Rowena Luna