ARLIS/SEArt Libraries Society of North America/Southeast Chapter |
Name.
Purpose.
Membership.
Officers.
Executive Committee.
Meetings.
Reports.
Appointments and Special Project Committees.
Mary Ellen LoPresti Awards for Excellence in Art Publishing.
Ammendments.
Charitable Activity Restrictions.
Dissolution.
ARTICLE I. Name.
The name of the organization shall be ARLIS/Southeast (Art Libraries Society of North America/Southeast Chapter).
ARTICLE II. Purpose.ARLIS/Southeast shall promote the purposes of the Art Libraries Society of North America (ARLIS/NA) within the states of Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina and Tennessee; the Commonwealth of Puerto Rico; and the American Virgin Islands.
The organization is organized and will be operated exclusively for charitable
and educational purposes within the meaning of Section 501(c)(3) of the
Internal Revenue Code of 1954, as amended, in order to advance the cause
of art librarianship and to promote the development, good management,
and enlightened use of all art libraries and visual resources collections.
In the furtherance of such purposes, the organization is authorized:
To promote the continuing professional education of its members and the general knowledge of the public by sponsoring conferences, seminars, lectures, workshops, and other exchanges of information and materials concerning all aspects of art librarianship and visual resources curatorship;
To stimulate greater use of art libraries and visual resources collections by sponsoring, supporting, or publishing resource directories, bibliographies, inventories, periodical journals, occasional papers, reports and related materials concerning the organization and retrieval of art information;
To foster excellence in art librarianship and the visual arts by establishing standards for art libraries and visual resources collections, by promoting improvements in the academic education of art librarians and visual resources curators, by sponsoring awards for outstanding achievement, and by other means to that end;
To engage in any activities conducive to furthering the organization's purposes, provided that such activities may lawfully be carried on by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States internal-revenue law).
ARTICLE III. Membership.
Eligibility Lifetime and other Honorary Memberships
Personal membership in the Chapter is open to all members of ARLIS/NA.
Institutional and business affiliate members of ARLIS/NA may designate one representative
who shall be eligible to become a member of the Chapter.
On occasion, by vote of the chapter membership, individuals may be granted
honorary or lifetime membership in the chapter. This honor is granted as a
token of appreciation and/or acknowledgment of distinguished career and sustained
leadership and service to the Chapter. Honorary members of the Chapter may vote and
hold elected office if they are also personal members of ARLIS/NA.
Dues
Dues, if any, shall be determined by the Executive Committee and shall be ratified by member vote. Dues, if any, shall be paid to the Treasurer.Privileges
Only personal members of the Chapter and designated representatives of institutional members are eligible to vote and hold elected office. All members shall be entitled to receive announcements of meetings of the Chapter and other notices of general interest to the membership
Voting
As a general rule, unless specified differently elsewhere in the bylaws, motions brought before the membership for a vote shall carry with a simple majority.
ARTICLE IV. Elected Officers.
The elected officers of the Chapter shall be the President, Vice-President/President-Elect,
Secretary, Treasurer, and Editor of the newsletter. Nominating Committee
The Executive Committee shall appoint a Nominating Committee of at least two members.
The Committee shall submit a slate of qualified candidates no later than two weeks prior to
the annual business meeting.
Qualifications for office
Any personal member may hold office and must file in writing an acceptance of the nomination with the Nominating Committee
Elections
Officers shall be elected by a simple majority of ballots cast by the personal members attending the annual business meeting
Terms of office
The term for each office begins January 1 and ends December 31. The term of office for the incoming Vice=President/President Elect shall be three years [one year as Vice-President, and subsequent one-year terms as President and Past-President]. The terms of office of the Secretary, Treasurer, and Editor of the Newsletter shall be two years. In the event that the Vice-President, Secretary, Treasurer, or Editor is unable to serve, the President shall appoint a member to serve out the remainder of the term.
Duties of officers
The President shall act as chief executive officer of the Chapter. In addition, the President shall draft annual reports, and other reports required by the ARLIS/NA Executive Board.
The Vice-President /President-Elect shall act as chief executive officer in the event the President is unable to serve, and shall serve as Program Chair for the annual meeting.
The Secretary shall be responsible for all documents and correspondence (other than the announcements of meetings), the keeping and posting of minutes of the meetings of the Chapter, distributing reports to appropriate groups and individuals within the Chapter and ARLIS/NA.
The Treasurer shall be responsible for the handling of all financial accounts of the Chapter, and maintaining the membership roster.
The Editor of the Newsletter shall be responsible for the compilation and distribution of the Chapter Newsletter.
ARTICLE V. Executive Committee
The elected officers and the immediate past President shall constitute the Executive Committee. Meetings of the Chapter shall be called by the Executive Committee. A meeting shall be
held at least once a year. Business meetings other than the annual meeting shall be
called by the Executive Committee, as it deems necessary. Announcements of the meetings shall
be sent to the membership by the Vice-President/President-Elect at least ten days in advance
of the meeting.
ARTICLE VII. Reports.
Annual reports shall be drafted by the President with financial statements from
the Treasurer and shall be approved by the other members of the Executive Committee.
Annual reports shall follow the guidelines set up by the Executive Board of ARLIS/NA.
The Secretary shall send reports of all meetings of the Chapter to the editor of the
appropriate ARLIS/NA publication, the Regional Representative, and to the ARLIS/NA headquarters.
The positions of webmaster and listserv manager will be appointed by the Executive Committee for two-year,
renewable terms. Special project committees shall be appointed by the Executive Committee.
The LoPresti Awards were established in 1984 in memory of Mary Ellen LoPresti,
an active member of ARLIS/NA and ARLIS/Southeast. The Award recognizes excellence
in art publishing in the southeastern United States. The Chair of the LoPresti Awards
Selection Committee shall be appointed by the President each year. Recipients of award
shall be announced during the annual business meeting.
Amendments to the bylaws may be proposed by any voting members and shall be submitted to the
Executive Committee in writing. The text of the proposed amendment shall be distributed to
the voting membership at least two weeks prior to a business meeting. Approval of a simple
majority of those voting members attending the business meeting and the approval of the
Executive Board of ARLIS/NA shall be necessary to amend the bylaws.
No part of the net income of the organization shall inure to the benefit of
or be distributable to its directors, officers, or other private persons, except
that the organization shall be authorized and empowered to pay reasonable compensation
for services actually rendered and to make payments and distributions in furtherance
of the purposes and objects of this organization. No substantial part of the activities
of the organization shall be the carrying on of propaganda or otherwise attempting to
influence legislation and the organization shall not participate in or intervene in any
political campaign on behalf of any candidate for public office. Notwithstanding any
other provisions set forth in these Bylaws, at any time during which it is deemed a
private foundation, the organization shall not engage in any act of self dealing as
defined in Section 4941(d) of the U.S. Internal Revenue Code of 1986 or corresponding
provisions of any subsequent U.S. federal tax laws; the organization shall distribute
its income for each taxable year at such time and in such manner as not to become
subject to the tax on undistributed income imposed by Section 4942 of the U.S. Internal
Revenue Code of 1986 or corresponding provisions of any subsequent U.S. federal tax laws;
the organization shall not own any excess business holdings that would subject it to tax
under Section 4943 of the U.S. Internal Revenue Code of 1986 or corresponding provisions
of any manner as to subject the organization to the tax imposed by Section 4944 of the
U.S. Internal Revenue Code of 1986 or corresponding provisions of any subsequent U.S.
federal tax laws; and the organization shall not make any taxable expenditures as defined
in Section 4945 (d) of the U.S. Internal Revenue Code of 1986 or corresponding provisions
of any subsequent U.S. federal tax laws. Notwithstanding any other provision of these Bylaws,
the organization shall not conduct or carry on any activities not permitted to be
conducted or carried on by an organization exempt from tax under Section 501(c)(3) of the
U.S. Internal Revenue Code of 1986, or corresponding provisions of any subsequent U.S.
federal tax laws, or by an organization contributions to which are to be deductible under
Section 170(c)(2) of such U.S. Code or corresponding provisions of any subsequent
U.S. federal tax laws.
Upon the dissolution of the organization or the winding up of its affairs,
the assets of the organization shall be distributed exclusively for charitable
or educational purposes or to organizations which are then exempt from
federal tax under Section 501(c)(3) of the Internal Revenue Code of 1986
or corresponding provisions of any subsequent federal tax laws and to
which contributions are then deductible under Section 170(c)(2) of such
code or corresponding provisions of any subsequent federal tax laws. Organizations
having purposes similar to those of this organization shall be preferred.
This page maintained by Natalia Lonchyna. Last updated 26 January 2007.